These Terms and Conditions will be reviewed annually by our Management Committee in consultation with the School’s Solicitors. Any amendments require the approval of our Board of Directors. Version 1 Published and Reviewed January 2021
1.1 At Inchbald, we aim to provide a fair, informative and detailed introduction to the admissions process enabling students from wide and diverse backgrounds to make fully informed choices about the educational opportunities on offer at The School.
1.2 The School's Management Committee is responsible for ensuring that the Terms and Conditions provided to prospective applicants and the public are accessible, clear, current and accurate.
1.3 These Terms and Conditions should be read in conjunction with the Inchbald School Finance Policy document available on the website. Applicants will be asked to sign a declaration that they have read and understood BOTH documents.
1.4 The Inchbald School of Design's registered office is at 7 Eaton Gate London SW1W 9BA United Kingdom. Our company number is 1388554
1.5 You can contact us using the contact details provided on our website at www.inchbald.co.uk.
1.6 We reserve the right to modify these terms and conditions without notice. These terms and conditions are available in hard copy, on request, and on the website.
"Inchbald School of Design Ltd" is the institution providing the educational programmes and may be referred to as 'Inchbald School of Design', 'ISD' or 'The School'
"Accredited qualification" is a course that is validated by an academic partner, in the case of the School this is Wrexham Glyndwr University, and attracts academic credits
"Non accredited course" is a course that does not attract academic credits but is professionally recognised
"The Agreement" is the contract you enter into with the School
"Tuition / course fees" the fees to be paid for a specific course or learning programme
"Currency" All fees published by Inchbald are in pounds sterling (GBP, £). The fee paid will be at the pounds (GBP, £) sterling rate in force when the student enrols on the course.
a. The School charges fees for delivery of its courses ("Course Fees"). Course Fees are published on the website and will be confirmed as part of the application process.
b. All course fees are due 6 weeks before the start of the course.
c. Payment is deemed to have happened when we have received cleared funds.
d. Courses over 13 weeks in duration may in certain circumstances be eligible for a payment plan to allow fees to be paid to a different timetable. Students need to notify the School (Admissions), if they wish to discuss this possibility. Paying via instalments does not change the student's liability for yearly fees.
e. If you do not pay the Course Fees in accordance with these Terms & Conditions, The School reserves the right to bar you from starting your course or can suspend your studies until all fees have been paid.
f. The Course Fees do not include any fees payable for residential accommodation, nor do they include travelling expenses, field trip expenses, course materials or other miscellaneous expenses which may be related or required as part of your course.
g. Where there are any Additional Costs or Fees for a course, you will be informed of these in the course outline.
4.1 A contract between an applicant and the Inchbald School of Design is formed when the applicant signs and completes the application process confirming the intention to study a course at ISD, in house, virtually or Online.
To reserve the place, you must pay the deposit.
4.2 You are advised to read all compliance documentation, prior to applying, available on our website. This includes:
a. Finance Policy
b. Admissions Policy and Procedures
c. Equality and Diversity Policy
d. Attendance Policy
4.3 These terms and conditions comprise part of the contract between you and The School. The other parts of the contract are:
a. the Student Handbook
b. your application forms
c. documents allied to application which must be seen prior to enrolment,
Passport, (to be supplied by ALL students including UK citizens)
BRP, (biometric residents permit)
Visa, (confirming your right to study in the UK)
Students studying on a Visa will need to provide evidence that they can financially support themselves whilst studying in the UK.
Together these documents form the entirety of the agreement between you and The School relating to your course and replaces any other undertakings or representations.
4.4 Enrolment cannot be confirmed should the documents, listed above, not be supplied.
4.5 All students are personally liable for the payment of their fees relating to their studies and any other charges, unless your offer letter expressly informs you otherwise.
If payment is to be made by a third party, i.e. Student Finance England, employer or other sponsor, or by a parent or guardian, then it is the responsibility of the student to ensure this is arranged before any payments are due.
4.6 Cheque and Cash payments will not be accepted.
4.7 Fees are published in pounds sterling (GBP, £). The fee paid will be at the pounds (GBP, £) sterling rate in force when the student enrols on the course.
Inchbald cannot be held responsible for changes in global financial markets or currency exchange rates where fee payments are converted into Sterling. Equally the School cannot be held responsible for changes in global financial markets or currency exchange rates where the payment of a refund is converted from Sterling.
4.8 New students have a right to cancel their contract (registration) with Inchbald within 14 calendar days of the completion of registration. This applies to all NEW students enrolling at the Inchbald at the start of the academic year, meeting the definition of a new student (see section 2 of the Financial Policy). This excludes short course students.
4.9 Tuition fee charges are determined on the basis of enrolment status and not actual attendance. This means that if a student is no longer attending, but has not formally withdraw or suspended their studies, the student will remain liable for tuition fees until the point in time that they officially inform the Course Director in person and in writing.
4.10 The overall fee liability is based on the annual Course Fee liability, not any instalment plan that may have been agreed. The Fee Schedule confirms an individual student liability based on the program, mode and fee status of the individual student. This information will be sent to each student as part of the offer information.
4.11 Students will be liable for their tuition fees for the entire year of study unless they formally notify the School that they wish to withdraw, defer, or apply for a suspension of studies. Withdrawing from a course is a serious decision and students are advised to seek as much advice as possible before taking this step by contacting the relevant Course or Faculty Director.
5.1 The School will provide you with the tuition and learning support associated with your course with reasonable care and skill as described in the relevant specification for the appropriate academic year.
5.2 The School will use every reasonable effort to provide you with appropriate access to academic and other resources in support of your studies including but not limited to:
a. Learning resources
b. IT infrastructure
c. Confidential advice and support
d. Careers, employability and placement advice and support
6.1 As a student member of the Inchbald community, you agree to behave respectfully to all other members of our community.
6.2 You must familiarise yourself with and adhere to all School regulations, policies and codes of practice that are published on the School's website and as revised from time to time.
6.3 You must provide accurate information on application and enrolment (students discovered to have falsified or misrepresented information may be liable to expulsion from The School).
6.4 You must comply with The School Student Handbook which contains your obligations as a student. The Student Handbook also contains important information about the expectations that The School has of you as a student and the relevant procedures and processes to be followed.
6.5 You are expected to take responsibility for your studies including attending all scheduled teaching.
6.6 You will take reasonable care of your and others health and safety within The School community and will co-operate with The School in fulfilling its obligations regarding health and safety.
6.7 You will not intentionally or recklessly misuse or interfere with equipment or facilities provided to you by The School.
7.1 Application is the process whereby you confirm your intention to study on a course with ISD. Please read the Admissions Policy, available on our website. The application process requires you to:
For all Diploma, BA (Hons) and MA Courses the payment of £3000.00 will be taken as a non-refundable deposit. This will be subtracted from your total fees due.
For all Certificate Courses the payment of £1000.00 will be taken as a non-refundable deposit. This will be subtracted from your total fees due.
b. Enrolment is the process whereby you officially become a student of The School. The enrolment process requires you to:
c. You must enrol with The School at the beginning of your studies in accordance with instructions issued by The School and supply all necessary legal and personal details as required.
a. If you are applying for a course by means of distance communication (i.e. there has been no face-to-face contact between the School and you at the time you make the booking) you have a legal right to cancel the Contract at any time within 14 days from the date the Contract is formed i.e. from your payment of the deposit. ("Cancellation Period"). You do not have to give a reason for cancellation.
b. You must inform The School of your decision to cancel within the Cancellation Period by emailing The School's Admissions Office
c. If you call to inform the Admissions Office of your decision to cancel the booking at The School, you must also confirm in writing either by email or letter.
d. If you have paid a deposit, if you cancel within the Cancellation Period we will reimburse you for all payments received from you. We will make the reimbursement without undue delay and not later than 14 days from the date of receipt in writing by The School of your decision to cancel this Agreement. We will make the reimbursement using the same means of payment as you used for the initial transaction, minus any administration fees incurred.
a. You may also cancel your place prior to enrolment. If you cancel:
b. You acknowledge that given the circumstances at the time of booking this is fair and reasonable and reflects inter alia our need to properly plan to accommodate you on the course.
c. Where there are exceptional circumstances, these will be dealt with entirely at The School's discretion on a case-by-case basis.
d. Deferral & Transfer:
e. Unsuccessful Visa Application
a. When you enrol, we will ask you for an email account you would like us to use. The School will use this account to communicate with you and it is important that you check your inbox regularly. You are required to confirm your email address and residential address at the start of each term or semester.
b. The School may communicate with you via a variety of channels including letter, mobile, phone, email, online applications, and online notices on the student section of the VLE (Virtual Learning Environment). You should ensure that you keep your details up to date and also that you check communications regularly.
a. Whilst the School will always try and minimise making changes to the Contract (including changes to the Service and there may be times where other changes are needed). This section describes the circumstances when we can make changes, as well as providing you with further information about what we will do where we need to make such changes.
b. Changes to pre-Contract information
c. Changes after you have entered into the Contract with us
d. When we can make changes to the Contract
e. What type of changes may be made?
f. How we will tell you about changes to the Contract
g. Withdrawal of Courses
a. The School reserves the rights to not award a Certificate or Diploma if:
a. In order to succeed on your course, you will need to attend scheduled classes. The School will monitor student attendance at scheduled classes in order to identify, improve and support student experience, engagement and progression during the course of your studies. Please see Attendance Policy, available on our website.
a. When you apply to The School, you must disclose any unspent criminal convictions. The School will consider whether such convictions are compatible with membership of The School and, in particular, with a place on a course.
b. Once enrolled as a student, you must inform The School immediately of any criminal charges or convictions received.
c. Failure to disclose any relevant criminal convictions could lead to termination of this Agreement by The School under clause 19.
a. The School has appropriate public liability insurance. It will also provide insurance for offsite visits you undertake under the School's supervision subject to risk assessment clearance.
b. However, you should ensure that you insure your personal belongings which are brought into the School at your own risk.
c. You may also be required to take out other types of insurance, for example, health insurance when studying on a visa.
d. All students are strongly encouraged to take out cancellation insurance.
a. By enrolling on a Course at Inchbald and entering into this Agreement you understand that The School and its partners or agents will process your personal data in order for The School to meet its obligations to deliver education services to you under this Agreement.
b. The School needs to collect, hold and process your personal data for the purposes of administering and managing your course and all other services provided to you. Personal data includes your student records, application data, assessment marks, residence data, attendance data, accessing learning materials (including Moodle our virtual learning environment, and other systems) and financial data.
c. The data will be processed in line with all applicable data protection legislation and The School's Data Protection Policy.
d. At enrolment, you will be asked to voluntarily consent to The School recording your sensitive personal data (sensitive personal data under the Data Protection Act will be treated accordingly) which comprises your age, ethnicity, gender identity, disability, religion, sexual orientation etc for collection regarding data and admission information as recommended by the Equality and Human Rights Commission.
e. Surrendering information concerning any criminal convictions is compulsory and you must disclose this information.
f. Disclosure to Statutory/Public Third parties: The School is required by law to disclose some of your personal data to certain statutory and public bodies. The following are the statutory bodies The School may disclose student personal data to (please note that this is an indicative, not an exhaustive list)
UK Home Office
UK Visa & Immigration
Upon completion of the course you will be invited to join The School's alumni community.
a. All intellectual property rights developed by students as part of their course normally belong to you the student ("Student IP") subject to certain exceptions detailed in the student handbook.
b. You agree to grant The School a continuing, royalty-free, irrevocable, transferrable and non- exclusive worldwide license to use your Student IP, including the right to sub-license, for the purposes of teaching, research, marketing, internal administration and other non-commercial use.
c. Where the School makes use of Student IP, it will use its reasonable efforts to acknowledge the authorship and inventorship of any such Student IP.
a. We will regularly ask for your feedback about your course and our facilities and services through the Student Staff Committee, Student Voice Committees, anonymous surveys and representation on and engagement with other committee processes to help us improve our services to you.
b. Should you wish to make a complaint The School has in place policies which set out how complaints may be made. See Inchbald Complaints and Grievances Policy available on our website.
c. If you are an enrolled student at The School and you have an issue with your course or a particular service, you should raise this in accordance with the Complaints and Grievances Policy.
a. What we are responsible to you for:
b. What we are not responsible to you for.
c. We do not exclude or limit in any way our liability for:
d. In such circumstances, The School reserves the right to cancel, delay or change part or all of your course.
a. The School may withdraw your offer or terminate this Agreement in writing with immediate effect (subject to your rights of internal appeal) if:
b. You have a right to submit an internal appeal of The School's decision to terminate the Agreement under the Student Complaints and Grievances Policy
c. Consequences of termination. If at any time this Agreement terminates:
a. You may withdraw from your course and terminate this Agreement at any time. To withdraw from the course you must give notice, in writing to The School. You should contact the School office to initiate the process for withdrawal.
b. You will be required to complete a Student Withdrawal Form and we request that you also provide a reason for withdrawal, although this is not required. Notice to withdraw will take effect on receipt of the completed Student Withdrawal Form by The School office.
c. You must pay all outstanding fees immediately.
a. If you have additional support needs, we encourage you to contact the Admissions team at Inchbald School of Design, and declare this in your medical declaration to us. Any information you provide will be treated as strictly confidential.
b. You are encouraged to contact the Admissions team as soon as possible as any delays in disclosing your disability may result in a delay in providing any appropriate support.
c. If your additional support needs develop during your time of study with us, then we encourage you to contact the Admissions team who will be able to advise you on the appropriate support we can offer.
d. We wish to support the development of creative and imaginative students for employment in industry, none of which is affected by physical or mental disability. Therefore, we support the development of individuals who may be physically or mentally challenged by the demands of certain courses which we find is best accommodated by early notification of potential difficulties. We will always try and take reasonable and justifiable steps to accommodate the difficulties in question, taking into account the student's difficulties, practical capability, impact and potential disruption, cost implications, and other legal considerations. However, the very nature of a course may make accessibility difficult for students with particular types of disability. Where this occurs, we will endeavour to discuss this with you in advance whether you wish to attend certain aspects of a course where such challenges are reasonably and justifiably surmountable or agree an alternative solution which is satisfactory to both parties.
e. The School operates an equal opportunities policy. All students are assessed as individuals and have equal access to the learning experience within The School. For certain courses students are assessed before acceptance according to their relevant skills, abilities and merits in order to ensure course appropriateness. Our selection process seeks to capture the wide diversity of potential creative talent in the industry and encourages applicants with the appropriate talent and ability whatever their background, ethnicity, origin, age, gender, sexual orientation, disability or religious or political beliefs.
f. We have designed our courses to deliver appropriate learning across a range of disciplines. Although we will take reasonable steps to warn students of the content of potentially distressing course material, we make no apology for such course material as we believe the material in question is an important part of the learning experience. You agree to discuss any concerns you may have with us in advance.
a. Any notice given under this Agreement will be in writing.
b. The School will send any notice to you via the email address which you have provided us. We may also send any notice to either your term-time address/home address. You must keep your details up to date via Administration team.
a. Each of the clauses of these terms and conditions operate separately. If any provision of these terms and conditions is or becomes illegal, invalid, void or unenforceable, that shall not affect the legality, validity or enforceability of the other provisions.
b. These terms and conditions are personal to you and you may not transfer them or your rights under them to anyone else.
c. Only you and The School are parties to this Agreement. No other person shall have rights under the Contracts (Rights of Third Parties) Act 1999 to enforce the terms of this Agreement.
d. Failure or delay by you or The School to enforce any breach by the other of the terms and conditions will not constitute a waiver of any provision and will not prevent you or The School from taking steps to enforce that or any other provision.
e. The Contract between you and The School is governed by English Law. You and we both agree that the English and Welsh courts have jurisdiction over any disputes that may arise under this Contract. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.